AdvanceTo Legal and Corporate Word Processing Training

Keeping The Original Formatting In The Table Of Authorities. When we are putting together a Table of Authorities, we usually underscore the cases or we italicize the cases within the document, It is up to the attorney of course as to what he/she might prefer. I can tell you that around 75% of the time they use underscore while the remainder uses Italic for the Citations. A Table of Authorities is an extraction (listing) of Cases , Statutes (laws), Rules (Rules and Procedures of a particular court) - and other items that are used when putting together a litigation document that serve to support the facts and legal issues of the current case. So after we go through a Table of Authorities and mark all of the Cases, Statutes and Rules etc. within the document, we then turn our attention to running the Table of Authorities. 1. Go to your References Tab . Click on the little Icon next to the Mark Citation Button (Right Side of Screen) 2. When your Table of Authorities Dialog box opens, y...

MS Word Legal - Use of Prefix and Suffix When Using Global Replace You would be surprised how often this comes up.   Here is the scenario:  The attorney has asked that all words starting with the Prefix “Law” be turned to Bold/Italic. 1.  Within the document, here are just some of the words that appear: Lawyer, Lawful, Lawless. 2.  Some of the additional words were Westlaw and Outlaw. 3.  When searching for Law “Search Whole Words only” won’t help since the Word “Law” is not by itself but a part of a word. 4.  We are going to have to use “Match Prefix” so that the system only goes after words that start with “Law” and not words that happen to have the letters “law” as part of a word on the back end. 5.  The request was to make those words starting with “Law” to be Bold/Italic. 6.  Go to “Format” under the Find and Replace Dialog Box and under “Font” choose Bold/Italic. 7.  Make sure you choose “Match Prefix” and run your Find and Replace. 8....

Moving A Chart From One Location To Another In PowerPoint This question surfaced the other day.  If you have a Smart Chart in Power Point, you can copy and paste the chart within the Power Point or to an MS Word Document.   If the chart is composed of individual pieces: 1. To grab the entire chart in order to Group it, click on ONE of the objects in the chart such as a box or oval.   Then, do " Control A " which highlights all of the pieces of the Chart.   Click on the " Drawing Tools " Tab (upper right) and select " Group " which is on the right side of the ribbon.  The chart will now respond as one solid piece to be moved around as needed on the same slide or when copied to another slide. 2.  When you grab your chart to Group it by use of " Control A " you will also grab Footer Material on the slide such as Page No ., Date etc. since the pieces of the Footer are using Text Boxes".  To " De-select " the Footer Material or for...

  Dealing With Notes In PowerPoint... When dealing with PowerPoint, there are cases where the Notes aspect is a big part.  When Notes are used, many times they are used in the development stage of a PowerPoint Presentation but are mostly used for hard copy (paper handouts) where the Notes part of a Presentation serves to add additional analysis and supporting material for slides that were used in the live presentation. People use the Notes sections for personal notes, observations, analysis, instruction, and as part of a presentation itself.  The notes that people make pertain to the specific slide information that is above it.  So, I can be making notes pertaining to a Pie Chart, to a scene, to a bulleted list etc.  Many times the Notes Pages are printed as a nice handout before a presentation as a summary of what is being discussed along with the miniaturized version of each slide.  Sometimes the Notes pages are used for the material that will be used for...

Why Are Certain Items In MS Word Gray? That was the question by one of our students.  It is a good thing that they are.  Items that have a gray shading to them simply indicate that they are items that are automated..  By having automated items gray, you are less likely to accidentally remove them because they were mistaken for plain text. So, what items are we talking about? TOC , TOA , Index of Terms , Cross References , Multilevel Outlines,  Headings (when you place your cursor on them), Page Numbers , Footnote Reference Numbers, number types for a particular level in your Multilevel Dialog Box Etc. How do you ensure that your automated items are gray? Well, this is part of what our Getting Ready Routine (Booklet on Amazon) which guarantees that certain vital settings are in place.  To ensure that your automated items are shaded in Gray go to File , Options , Advanced , Show Document Content , Field Shading " Always ". During the course of your work always b...

  Learning To Read The MS Word Right Side Style Palette How many people look at the right side style palette in MS Word but never really take a close look. Turn on your right side Styles Palette.  You can go to Home-and click the little box to the far right of the word “Style”. Once the palette is visible, go to Options at the bottom right of the Palette and ask for “ All Styles ” and “ Alphabetical ”.  Clicking on the “Show Preview” box (which is at the bottom of the Style Palette) it will let you see what your individual styles look like. When doing a Multilevel Outline, it will show you the different levels of each Heading Style and the letter or number that is set for each level.  If the Show Preview is off, you will see nothing more than the Alphabetized list of the Styles in plain text rather than what the styles look like.  Whether your Preview on or off, will show a Paragraph Symbol to the right of your Style names. This simply means it will affect the e...

  Quick And Easy Deletion Of A Table This short write-up will provide you with an additional piece of knowledge that is a time saver.  It has to do with the deletion of a table. When working with tables, most people like to work in " Print Layout View " so that they can click on the " Target " symbol that appears on the top-left of the table which allows one to select the entire table with 1 click.  When in Draft View, there is no target like symbol. So, most people when deleting a table,  select the table in 1 click and they then use their " Delete " key which knocks out the text of the table and leaves behind the empty grid (Structure) which still leaves you with having to delete the structure of the table. So, we can take care of the deletion of a table with a minimum of 2 clicks. 1.  Make sure you are in Print Layout View .  Place your cursor in your table.   2.  Click on the Target Symbol (top left of table) to select the entire table in 1 ...