MS Office Legal and Corporate - Those Symbols have always been there…

MS Office Legal and Corporate - Those Symbols have always been there…



Scenario:  During a training session, a student said that they noticed symbols to the right of the style name within the right side style palette.  I told them that those symbols have always been there…always.  Let’s go over them together:

First:  To get to the Right Side Style Palette:  Under the Home Tab (right side of ribbon), look for styles and all the way to the right of the word Styles click the little box to open up the right side style pallet.  

Once the right side pallet opens, look for the word “Preview”, and make sure it is checked.  When checked, we can see the look of all styles.  Under “Options” ask for “All Styles” and list them “Alphabetically”.

Now let’s talk about the symbols:

Any style with a “paragraph symbol” to the right of the style name is a “Paragraph Style”.  When in Draft View, the left side tracking panel shows what style you have attached to each paragraph.  Modifying the that particular Paragraph Style, in the right side panel, will instantly update all styles within the document sharing that style name.

Character Styles:  Styles with a lower case “a” to the right of a style name is a character style.  Character Styles do not affect the entire paragraph, but simply affect what you highlight first followed by applying the particular character style.  A typical character style would be Bold, Italic or Underscore applied to text such as a (“Defined Term”), the word “Whereas”, that starts a series paragraphs, a Company Name etc.  Character styles if applied to heading material, will transfer to your completed Table of Contents.  You don’t want that, so always remember to build attributes for your headings in the actual heading styles.

Linked Styles:  When you create a style, you can ask for it to have “Linked” capability.  If you look to the right of a Linked Style, it has an “a” and paragraph symbol combined.  It has the capability of acting as a Character or Paragraph style. Meaning the following:  If you just select the style from the right side style palette, it will apply and act as a “Paragraph” style.  On the other hand, if you highlight a piece of text, and apply that same style, it will act as a Character style and will apply the Font related attributes to the piece of text you highlighted.

So. there you have it, the 3 symbols that can appear to the right of a style in your right side style palette.

Training From An Inside Perspective…
Basic through Advanced MS Office Training for Secretarial, Word Processing, Paralegal, Law Students and Attorneys, Test Prep, Books, Testing Services and Placement Assistance


Students@advanceto.com

Teacher Connected Books and Video

888-422-0692 Extension 1 or 2

Hey Students!  AdvanceTo offers a great Document Compare, Track Changes and Document Combine class.  This is your chance to master certain sought after procedures that you would want to place on your resume!  This 4.5 hour hands on Zoom or Phone class includes great narrative material.  The cost is $175.00 and for those who purchase two classes you receive a discount.  All groups receive a discount.  This is a fun class and a ton of great info is shared.

Other classes you may wish to take advantage of are our Basic through Advanced course, our Tailored classes (you decide what is covered in your class), our specialty classes (Litigation vs Corporate, Fillable Forms, Adobe Pro, Nuance and Outlook) and anything in our basic through advanced offerings which includes Excel and Power Point






Comments

Post a Comment

Popular posts from this blog

Removing My Continuous Section Breaks Results Is now Destroying My Next Page Section Breaks

Image
Removing My Continuous Section Breaks Is now Destroying My Next Page Section Breaks A lot of you will appreciate this particular write-up.  At one time or another, you have had this happen. I don't believe this is a basic or advanced thing.  This is just one of the many things that can drive you crazy. Scenario :   You run an Index of Terms and realize that you have placed your cursor in the wrong location and now you have an Index of Terms in an unintended location.  You already had saved the document, so you can't undo it.  As you know, a completed Index of Terms is surrounded by two "Continuous Section Breaks".   Note :  Normally, if the Index of Terms is generated in the proper place, the Continuous Breaks cause No Harm.   Now the fun begins.   1.  As you attempt to remove the Continuous Section Breaks, they then eat up the previous " Next Page " type Section Break and befor...
Read more

Sizing Up Your Documents When Setting Them Up From Scratch!

Image
Sizing Up Your Documents When Setting Them Up From Scratch! Scenario : An attorney brings to you a document that is composed of hand written pages, typed up pages that will be inserts, some of the typed up pages have document numbers where you can grab the material without having to type the insert related material.   The attorney has asked you to please create a TOC, TOA and Index of Terms page.  You are also informed that there will be an Exhibit A and B in the back of the documen t.  So knowing this info upfront, how do we go about segmenting the document into its proper sections? Of course we need a cover page.  Most probably it will need a border and will be centered vertically on the screen.  Therefore we need a Section Break “Next Page ” after our cover page. For our TOC, TOA and Index Pages, we need a page break after the TOC, a page break after the TOA and a Section Break “Next Page” after the Index of Terms page.  This second section will ...
Read more

MS Office Legal and Corporate - You have to start somewhere…

Image
MS Office Legal and Corporate - You have to start somewhere… AdvanceTo is one of a few training companies that offer top-tier style training for legal and corporate firms.  We have worked within the industry as IT Help Desk, Lead Operators, Coordinators as well as Corporate Trainers. We train individuals as well as training within legal and corporate firms, full training of Outsource Legal Staff, offering full courses as well as workshops for everyone. We get calls from younger people who have graduated from high school as well as those who have graduated from a two year college and are looking to be trained for Secretarial, Administrative Assistant as well as those who are interested in becoming a Word Processing Operator .   We love to train people from scratch and when finished, they are operating on a high level with a thorough understanding of MS Office along with the understanding of the legal and/or corporate environment.  When one is trained from the beginning in ...
Read more