MS Office Legal and Corporate - Dealing With Building Blocks - Another Way To Avoid Having To Do Things Again and Again…

MS Office Legal and Corporate - Dealing With Building Blocks - Another Way To Avoid Having To Do Things Again and Again…


Scenario:  A number of years ago, when working as Coordinator in a word processing center, I had a document that I called “Pieces”.  That was my junk yard for pieces of documents such as all types of Caption Boxes, Signature blocks, Financial Tables, Red Herring Boxes, Line Numbering Boxes and other items that I used on a regular basis.  By having them in the pieces document, I gave myself a huge head start.  Well, at that time, I had known about Building Blocks but never used them.  Well, you can use my “Pieces” concept or better yet, an organized way to capture and keep vital items that pop up again and again so you are always in a position to never have to do them from scratch.

How to create a building block;

  1. Highlight the content you want to save, which can include text, images, tables, or other elements.

  1. Go to the Insert tab, find the Text group, and click Quick Parts.

  1. Select “Save Selection to Quick Part Gallery” from the dropdown menu.

  • In the Create New Building Block dialog box, give your block a descriptive Name such as “Left Side Signature Block”, “Caption Box with Colons” choose a Gallery (like Headers, Footers, or Quick Parts), and select a Category.
  • Click OK to save it.
  • You can also choose to save it to a specific template to make it available in other documents based on that template. 

Once done, the most recent entries are visible, but if you need to go into the “Building Blocks Organizer” where you see many available building blocks as part of the generic MS Word makeup, you can sort the listings, Gallery, vs. Category vs Template to QUICKLY zone in on your Building Block entry and when selecting it, it will then appear in your document ready for use.

I suggest that you use a Caption Box or Signature Block or other useful item for your testing and going through this quick and easy process of creating them.  They are easy to use and you will become a pro very quickly as to creating your own set of Building Blocks!

Training From An Inside Perspective... 

LinkedIn Group:  AdvanceTo Legal and Corporate Word Processing Training Forum.

Give Yourself The Edge Over Others In The Industry.  The more you know, the more opportunities will come your way and the more comfortable you will be.

Training From An Inside Perspective…
888-422-0692 Ext. 1 and 2

Email:
louis@advanceto.com
Students@advanceto.com 

Hey Students:

AdvanceTo offers a unique hands-on Zoom 3 class set through Zoom or Phone that covers the Formatting and Styling of both Litigation Style Documents as well as the Formatting and Styling of Corporate Style Documents.  

We cover thoroughly List Numbering, Multilevel Outlines, Footnotes, Captions, TOC, TOA, IOT, Cross References, Sections, Multiple Page Numberings and a load of procedure as well as tips and tricks.  

Great Narrative Material and homework is also provided to guarantee follow up and charting of your progress!!  Each class is 4.5 hours (each class can be done in two sessions), and will change the way you approach MS Word.  The cost for this information packed set of 3 classes is $450.  Secretaries, Word Processing Operators, Paralegals as well as law students will greatly benefit from these unique classes.  Firms and Individuals Welcome!



Comments

  1. Rockpoint Legal Funding – Fast and Reliable Pre-Settlement Funding SolutionsNovember 17, 2025 at 11:35 PM

    Great post! Thanks for sharing valuable insights on legal and corporate processes. If you happen to be dealing with legal matters and are waiting on a personal injury claim, a Personal Injury Settlement Loan can provide you with some financial relief. Rockpoint Legal Funding provides plaintiffs with the resources to cover expenses during prolonged legal delays by offering fast, no-risk funding. Worth it to look into if you need help while your case is still up in the air.

    ReplyDelete

Post a Comment

Popular posts from this blog

Extracting All Hyperlinks From A Document:

Image
   Extracting All Hyperlinks From A Document: Scenario :  The attorney has submitted to the WP Center a large file for editing.  This file contains many hyperlinks as well.  The attorney asked us to (besides editing the document), to extract all hyperlinks to a separate document.  They want to have handy, a listing of all of the hyperlinks that were used in one easy place to go through them so that they do not have to go throughout the document looking for them. Thanks to V. Chen on the forums for insight on this article. The First Method will Involve The “Find” feature. Click your “Home” tab followed by the arrow button near the “Find” command (right side). On the drop-down menu, choose “ Advanced Find ” to open the “Find and Replace” dialog box. Next click the “More” button and click “Format”. Choose “Style” to open the “Find Style” Dialog Box. Select “Hyperlink” and click “OK” Then click “ Find In ” and choose “Main Document”. You will see all of the hy...
Read more

MS Word Legal - Search Replace and Wildcards

Image
MS Word Legal - Search Replace and Wildcards  This latest book is for those want to take another comfortable leap forward...It was so much easier than I had anticipated.  I don’t care if you are an IT Professional, a Word Processing Center Operator, a Secretary or Business Professional, you are going to benefit from this book. When you hear the word Wildcards, many people turn off, run away and just feel that it is something a programmer type deals with.  I know I did for sure! What if Wildcards were explained to you where you can make use of them right away? I mean everything dissected and shown to you in plain language what each piece does for you.   Wait until you get rid of certain things in minutes that used to take hours.  By the end of the book you will be comfortable with the language of Wildcards. What if you have the chance to add another invaluable piece of knowledge to your skill level and significantly cut down on much of the grunt work that you now...
Read more

MS Word Legal: The Strategy Session Volume 2

Image
   MS Word Legal:  The Strategy Session Volume 2 Getting Ready and Structure First:  Clearing up those Issues From The Very Start That Tend To Hold Us Back… Authored by Louis Ellman  Clearing up the very thing that confuses most new MS Word users that is of course  Page Numbering and Section Breaks!   I wrote this book only a few years ago but it holds up fine and our students use these methods every day! We teach for the public, top-tier legal firms, outsource legal staff, large corporations and we consistently see one thing that they all have in common: They do not have a routine that they use before they ever start editing a document.  Also, they do not have a routine that they use to properly segment, page number and title all items relating to structure.  This is across the board.  This book goes over these routines piece by piece and this is the same vital and unique info that we personally share with our students including ma...
Read more