Field Shading On Word Fillable Forms - On or Off

Field Shading On Word Fillable Forms - On or Off 



On doing fillable forms, using MS Word 2007-365, (under the Developer Tab), you have a choice of using the old style fillable forms (Legacy) or the newer version which is known as (Content Control).  The legacy package works in compatibility mode as well as MS Word document mode.  The Content Control package of fillable forms works in documents saved as Microsoft Word Macro Enabled.  If you do not have your Developer Tab, go to File, Options, Customize Ribbon and check the “Developer Tab” in the right side of the Customize Ribbon Dialog Box.

Many times we use a hybrid of both the new fillable forms and the old in the same document. Most people don't care if the grey shading is visible on the text fields of the form while others want it off.  It should also be noted that from document to document,  I have seen the setting we are about to discuss both on and off so you have to check.

This particular article deals with the Legacy text field.  Here is the situation.  Some people want the grey fields to be visible when the form is used and some want nothing to show but rather, want to rely on the tab key to just bounce them from one field to another within the form.  So, the question becomes what controls whether the grey field shows up when using text form fields.  

1.  Grey shading "Always" under File Properties, Advanced , Show Document Content does not control this.
2.  Use of the highlighter does not control this.
3.   Under your Developer Tab, go to the Legacy Forms Tool Box (looks like a little suitcase).
4.   Go to the "A" second from end of first line (within the Legacy Forms tool box) and click it off to turn it off if they do not want the form field visible when the recipient receives and uses the form.
5.   When creating your form with the grey shading off, you will still see the tell tale circles "ooooo" but when the form is locked down the recipient will not.  Personally, I would always use the shading.
6.  It should be noted that although the grey field is off, as someone tabs through the file and hits each field area, the field will become blue.

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