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MS Office Legal and Corporate - So the Black Line is Not Doing Its Thing Properly

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MS Office Legal and Corporate - So the Black Line is Not Doing Its Thing Properly  Scenario :  The word processing operator is given a document that has two versions.  The document is 120 pages.  Upon doing the edits and attempting to run a document comparison, the results were not useful and not accurate.  The operator did not want to submit this document back to the attorney in its current condition.  Let’s examine some of the issues that were found. - When examining the two versions track changes were active in both versions. We went into both versions and “accepted” the proposed changes for both versions followed by turning off the Tracking process on both. - Next we looked at the multilevel outline for both documents and noted that the version 2, although it visually looked the same, the outline in version 1 used styles and the version 2 used body text styles that were manually manipulated to make the paragraphs look similar to those in version 1. - W...
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MS Office Legal and Corporate: It’s Usually The Same Type of Situation With A Number of Variations…

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MS Office Legal and Corporate:  It’s Usually The Same Type of Situation With A Number of Variations… Scenario :  So an operator gets in touch and they have a number of issues with setting up documents from scratch namely multilevel outlines.  Even though they have been working in the environment for some time, they still have glitches and issues that are not resolved.  I will let you know what the issue was in a moment.  Another issue this person brought up, is that each time a question is asked, depending on the issue, they receive multiple different answers and sometimes conflicting which is why we were called. Luckily, we are from the industry and know the routines and the software that is used in the top-tier firms on a daily basis.  We train from basic-advanced and also offer Specialty Classes, Tailored Classes, Workshops and A Walk In the Center Class. If you have any gaps in your knowledge, concerning Litigation related documentation or the formattin...
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Displaying Field Codes Instead of their values - What Is Going On?

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  Displaying Field Codes Instead of their values - What Is Going On? This situation crops up from time to time whereby a completed TOC, TOA and Index of Terms shows up as a one line field code instead of the usual look of the finished TOC, TOA and Index.   If you want to see what this looks like go to a completed TOC, place your cursor on the completed TOC and use Shift and F9.  Upon doing so, your TOC will collapse down to a one line field code.  If you right click on that same TOC and select Toggle Field Code you will get the same result.  Doing Shift F9 again and/or the Toggle will then reverse the process. If this happens to you at work, and you never experienced this before, this minor problem can take you off guard. So, the question becomes what is causing my TOC, TOA and Index to display as a one line field code? The setting under File, Options, Advanced, Show Document Content, "Show Field Codes Instead of their values" is the culprit and that needs ...
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MS Office Legal and Corporate - Those Symbols have always been there…

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MS Office Legal and Corporate - Those Symbols have always been there… Scenario :  During a training session, a student said that they noticed symbols to the right of the style name within the right side style palette.  I told them that those symbols have always been there…always.  Let’s go over them together: First :  To get to the Right Side Style Palette:  Under the Home Tab (right side of ribbon) , look for styles and all the way to the right of the word Styles click the little box to open up the right side style pallet.   Once the right side pallet opens, look for the word “ Preview ”, and make sure it is checked.  When checked, we can see the look of all styles.  Under “ Options ” ask for “ All Style s” and list them “ Alphabetically ”. Now let’s talk about the symbols: Any style with a “ paragraph symbol ” to the right of the style name is a “ Paragraph Style ”.  When in Draft View , the left side tracking panel shows what style you ha...
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MS Office Legal Training - 2007-365 - Are Your Generic MS Word/Office Skills Up To Date?

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MS Office Legal Training -  2007-365  -  Are Your Generic MS Word/Office Skills Up To Date?  Don't be like the guy In the picture. Be confident that your skills are up to date and needed at firms from the Top-Tier down to single practitioner.   For Secretaries, Word Processing level operators, Paralegals, IT Help Desk .   There are a number of scenarios that will prevent people working in law firms or other corporate firms from being up to date with their generic MS Word, Power Point and Excel skills..  1.  Working at the same position for the same people for many years and not having to perform certain functions.  2.   Use of third party software that is used for major functions such as multilevel outlines, Table of Authorities and other functions.  The problem is that when you test for a job, they will most often test you on your generic skills and not your third party software skills.  3.   Whether you are already worki...
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MS Office Legal and Corporate - I Don’t See Any of My Graphics On The Screen…

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MS Office Legal and Corporate - I Don’t See Any of My Graphics On The Screen… Scenario : Secretary calls.  She says she does not see any graphics on her screen.  She explained that she is used to seeing spaces, tabs, returns etc. This is a common scenario but you should know the two caveats.  I suggested that she go to Format , Options , Display .  Make sure that “ Show All Formatting Marks ” is checked.   She said it is checked but still no graphics.  On your Home Tab, in the middle of your ribbon, you have your “ Show Hide ” button which looks like a return symbol.  If that is in the “ off ” position even with “ Show All Formatting Marks ” on, you will NOT see your graphics, so just turn it on and you should be fine. Training From An Inside Perspective… 888-422-0692 Ext. 1 and 2 www.advanceto.com https://advancetoffice.com/ www.awalkinthecenter.com Email : louis@advanceto.com Students@advanceto.com  Basic - Advanced Top-Tier Style Legal an...
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MS Office Legal and Corporate- I Cannot Get Rid of a Style On My Page Break

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MS Office Legal and Corporate- I Cannot Get Rid of a Style On My Page Break  Scenario :  This was the question.  A secretary had a page break with a Style attached to it that was named Bold Defined Term.  She wanted to Strip the page break to Normal Style which is what should be associated with a page or section break. She made multiple attempts to strip it to Normal Style with Control Shift N.   The secretary knew the name of the style attached to the page break because she has the “ Style Box ” loaded on her Quick Access Toolbar . (I will include that article on loading the Style Box at the end of this article). We would rather not have styles attached to a page break because in some cases (not this case), this can find its way into a Table of Contents as a “ ghost entry ”. Meaning, if your Heading 1 for instance is accidentally applied to a page break or section break then, when you run your TOC, you will get a blank line with nothing but a dotted leader ...
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