Why Are Certain Items In MS Word Gray?

Why Are Certain Items In MS Word Gray?


That was the question by one of our students.  It is a good thing that they are.  Items that have a gray shading to them simply indicate that they are items that are automated.. 

By having automated items gray, you are less likely to accidentally remove them because they were mistaken for plain text.

So, what items are we talking about?
TOC, TOA, Index of Terms, Cross References, Multilevel Outlines, Headings (when you place your cursor on them), Page Numbers, Footnote Reference Numbers, number types for a particular level in your Multilevel Dialog Box Etc.

How do you ensure that your automated items are gray?

Well, this is part of what our Getting Ready Routine (Booklet on Amazon) which guarantees that certain vital settings are in place.  To ensure that your automated items are shaded in Gray go to File, Options, Advanced, Show Document Content, Field Shading "Always".

During the course of your work always be aware of what is going on within your document.  Field Shading will help you be more aware of your document as a whole.

Training From An Inside Perspective.  We Come To You or Zoom Groups Where You Can Be Anywhere... One of the very few teaching top-tier legal.

888-422-0692 Ext. 1 and 2
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Basic - Advanced Top-Tier Style Legal and Corporate MS Office Training for Secretaries, Word Processing Operators, Paralegals, Law Students, Attorneys and Business Professionals.  Unique Courses for Individuals as well as Law Firms, Corporate Firms and Groups.

Hey Students:

AdvanceTo offers a unique hands-on 3 class set through Zoom or Phone that covers the Formatting and Styling of both Litigation Style Documents as well as the Formatting and Styling of Corporate Style Documents.  

We cover thoroughly List Numbering, Multilevel Outlines, Footnotes, Caption Boxes, Cross References, TOC, TOA and IOT and a load of procedure as well as tips and tricks.  

Great Narrative Material and homework is also provided to guarantee follow up and charting of your progress!!  Each hands on class is 4.5 hours (each class can be done in two sessions), and will change the way you approach MS Word.  The cost for this information packed set of 3 classes is $450.  Secretaries, Word Processing Operators, Paralegals as well as law students will greatly benefit from these unique classes.  Firms and Individuals Welcome!

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