The Status Bar: Section, Page Number and Formatted Page Number

The Status Bar: Section, Page Number and Formatted Page Number


The Status Bar: Section, Page Number and Formatted Page Number

This particular issue comes up at work and with each new student I come across.  The issue is the important distinction between Page Number and Formatted Page Number.

On the bottom of your screen, you have a Status Bar which shows items such as Section, Page Number, Formatted Page Number, Word Count etc.  When you right click on the Status Bar, you place a check next to those categories that you want to have displayed at the bottom of your screen.  For me, Section, Page Number and Formatted Page Number are essential.  

1.  Section:  If I am working in a document with multiple sections, I want the ability to know at a glance, where my cursor is.  This is important for changing numbering formats, the layout of a page (Portrait/Landscape) printing a particular section and other section related items where knowing where the cursor is important.

2.   Page Number:  I have a 50 page document.  I am on page 10.  At a glance, I want to know how large the document is and what page within the overall file is my cursor presently situated in.

3.  Formatted Page Number:  I have a 50 page document, I am on page 6 and it is been set to read Page 2 at the bottom of the page.  How so?  Here is the scenario as to how we get page 6 of the document to read Formatted as "2".

Page 1 of Document - Cover
Page 2 of Document - Table of Contents
Page 3 of Document - Table of Authorities
Page 4 of Document - Index of Terms
Page 5 of Document - First page of the main part of the document.
Page 6 of Document - Second page of the main part of the document Formatted to be numbered as "2" on the bottom of the page.

Finally, while you have your Status Bar Menu open, make sure Zoom and Zoom Slider are checked so that you have those options on the bottom right side of your work station available to you.

As to Section:  You will thank me for this article the first time that an attorney asks you for a printout of a particular section of a document.  Maybe he/she has asked you for "Exhibit A" only.  You go to Exhibit A which should have its own distinct numbering system (A-1) and you look at your Status Bar for the Section that Exhibit A resides in.  Let us say that Exhibit A is in Section 4 of your document.  So, when you go to print, you ask for S4 and only Exhibit A will print. Get familiar with your Status Bar!  If I need my cover page and Exhibit 4 then print S1,S4.

Each time you sit down at a different work station other than your own, check your Status Bar and as a general rule, check your Status Bar each time you start a new document. If you are temping, then this knowledge will be very helpful from job to job.  If you are at a large firm where your "Log In Image" follows you from work station to work station most of your settings will be there for you each time you log in each new day.

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