Page X of Y - Automatically and/or Manually..:

Page X of Y -   Automatically  and/or Manually..:


So why Page X of Y?
On letters, agreements, contracts etc. each page can be crucial (interdependent of the previous or next page) and the accounting of each page becomes very important.  If we go to the printer and we get 15 pages but the footer says "of 20" then we know we are missing pages.  Without the X of Y set-up, sometimes it may not be as apparent that we are missing pages.

You can also have missing pages from the middle of the document.  When people share a printer at a busy office a lot of things like this can occur.

Another reason to account for each and every page involves the request of those involved to initial each individual page.  They do this so that at a later date, one cannot claim they did not know about a certain provision of the contract or agreement since the initials imply you have read and understand each page.

When Page X of Page Y type numbering is requested, you now know what they are asking for.  Let's go through it.

The easiest way to get Page X of Y is to go to Insert,  Header or Footer, Page Number (3rd button from left), Current Position, and choose Page X of Y which is the 5th or 6th scenario down the list.  That will bring in the sequence ready for use.

Where Do The X of Y Field Codes Come From?

1.  Where do the X and Y Field Codes come from?  The answer is within the Quick Parts-Fields.

2.  So open up your Footer.  Either center or Align Right.  Type in the word "Page" followed by a space.

3.  Go to Insert-Quick Parts- Fields and choose the Field "Page".

4.  Now place a space after the field code that just came in within your open footer and type in the word "of" followed by a space.

5.  Now go back to Insert, Quick Parts and again select Fields and this time select "NumPages".

In the footer, it should look something like this:    Page 1 of 10

Note:  Both fields should be grey if you are operating with "Field Shading Always" in the "On" selection which is found under File-Options-Advanced-Show Document Content.
Give it a try.  

I just wanted you to know the two separate field codes that make this happen and where they stem from.  Remember:  This can be implemented in the Header or Footer.

Don't Wait To Go To A Hands On Test Only To Lose Out On  A Great Opportunity.  Let us prep you with a full 4.5 hour class!

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Before we go…AdvanceTo offers a great “Back To Basics” class.

There are always people brand new to MS Word who hope to be able to enter the field of Corporate or Legal secretarial and word processing.  If you truly want to know MS Word with a high comfort level then take one of our thorough and fun “MS Word Back to Basics” classes.  Just to let you know this class goes far beyond basics.

There are many people who may know the basics and they too are missing vital pieces of the puzzle.  Like anything else, learning word processing is a true skill that increases in value as you add onto your skill level.

We can train you from scratch or fill in the holes that you might currently have due to the way in which you were introduced to the topics such as styling and formatting.

From day 1 you will be styling and formatting paragraphs, taking care of signature blocks, dealing with global replace scenarios,  dealing with separate sections and page numbering’s as well as taking care of vital settings before you tackle each document.  We use the same methods that are used in top-tier legal firms to produce documentation and you will be exposed to a nice variation of corporate and litigation type documents.

We are one of the very few that offer legal and corporate top-tier style secretarial and word processing training.  We have over 20 years of working in top law firms as Coordinators, IT Help Desk, Lead Operators, Corporate Trainers, Outsource Support Staff Trainers and we bring that experience to you!  Take advantage of what we have to offer.

Beginner classes include a thorough hands on 4.5 hour Zoom or Phone Class class along with homework assignments and great follow-up.  In fact, all AdvanceTo classes include homework and follow-up. Our classes are information packed and you truly learn a ton.

You can check out our offerings for our basic classes which are $175.00 for our 4.5 hour class.  Purchase 2 or more classes and receive a discount.  Location is not a problem.  Zoom and/or phone classes work very well.  All Groups are also provided discounts.




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