Learning To Read The MS Word Right Side Style Palette

 

Learning To Read The MS Word Right Side Style Palette

How many people look at the right side style palette in MS Word but never really take a close look.

Turn on your right side Styles Palette.  You can go to Home-and click the little box to the far right of the word “Style”.

Once the palette is visible, go to Options at the bottom right of the Palette and ask for “All Styles” and “Alphabetical”.

  1.  Clicking on the “Show Preview” box (which is at the bottom of the Style Palette) it will let you see what your individual styles look like. When doing a Multilevel Outline, it will show you the different levels of each Heading Style and the letter or number that is set for each level.  If the Show Preview is off, you will see nothing more than the Alphabetized list of the Styles in plain text rather than what the styles look like. 
  2. Whether your Preview on or off, will show a Paragraph Symbol to the right of your Style names. This simply means it will affect the entire paragraph.  A lower case “a” next to a style name will simply mean that it is a “Character” style and will only affect what you highlight first and then select the style. Only the highlighted text will be affected.
  3. A combo of the two symbols next to a style is called a Linked style.  It can act as a paragraph or character style.  Just clicking on it, it will act as a paragraph style while highlighting a portion of text and then selecting that same style will act as a character style.
  4. If your raw text is in CAPS but the style you now applied on that text is set for “Initial Caps” then your right side palette will show initial caps showing that the “All Caps” on the screen is NOT built into the style.
  5. Here is another item that throws people.  If you apply an attribute within a style such as Small Caps, but it will not reflect the Small Caps look within the text in which it was applied to, it will show you the small caps look in the right side style palette.  The palette will let  you know that it DID take affect.  
  6. The problem within the text is that you applied small caps to text that was in All Caps.  Once the All Caps is changed to “Capitalize Each Word”, the small caps attribute can now show through.

It is a good skill to be able to understand  what is going on in the right side style palette.  You will get a lot of useful information from the style palette especially with the Show Preview on.

Training From An Inside Perspective…
888-422-0692 Ext. 1 and 2

Email:
louis@advanceto.com
Students@advanceto.com

Basic - Advanced Top-Tier Style Legal and Corporate MS Office Training for Secretaries, Word Processing Operators, Paralegals, Law Students, Attorneys and Business Professionals.  Unique Courses for Individuals as well as Law Firms, Corporate Firms and Groups.

Hey Students:

AdvanceTo offers a unique hands-on 3 class set through Zoom or Phone that covers the Formatting and Styling of both Litigation Style Documents as well as the Formatting and Styling of Corporate Style Documents.  

We cover thoroughly List Numbering, Multilevel Outlines, Cross References, Footnotes, Caption Boxes, Multilevel Outlines, TOC, TOA, IOT and a load of procedure as well as tips and tricks.  

Great Narrative Material and homework is also provided to guarantee follow up and charting of your progress!!  Each class is 4.5 hours (each class can be done in two sessions), and will change the way you approach MS Word.  The cost for this information packed set of 3 classes is $450.  Secretaries, Word Processing Operators, Paralegals as well as law students will greatly benefit from these unique classes.  Firms and Individuals Welcome!






Comments

Post a Comment

Popular posts from this blog

Extracting All Hyperlinks From A Document:

Image
   Extracting All Hyperlinks From A Document: Scenario :  The attorney has submitted to the WP Center a large file for editing.  This file contains many hyperlinks as well.  The attorney asked us to (besides editing the document), to extract all hyperlinks to a separate document.  They want to have handy, a listing of all of the hyperlinks that were used in one easy place to go through them so that they do not have to go throughout the document looking for them. Thanks to V. Chen on the forums for insight on this article. The First Method will Involve The “Find” feature. Click your “Home” tab followed by the arrow button near the “Find” command (right side). On the drop-down menu, choose “ Advanced Find ” to open the “Find and Replace” dialog box. Next click the “More” button and click “Format”. Choose “Style” to open the “Find Style” Dialog Box. Select “Hyperlink” and click “OK” Then click “ Find In ” and choose “Main Document”. You will see all of the hy...
Read more

MS Word Legal - Search Replace and Wildcards

Image
MS Word Legal - Search Replace and Wildcards  This latest book is for those want to take another comfortable leap forward...It was so much easier than I had anticipated.  I don’t care if you are an IT Professional, a Word Processing Center Operator, a Secretary or Business Professional, you are going to benefit from this book. When you hear the word Wildcards, many people turn off, run away and just feel that it is something a programmer type deals with.  I know I did for sure! What if Wildcards were explained to you where you can make use of them right away? I mean everything dissected and shown to you in plain language what each piece does for you.   Wait until you get rid of certain things in minutes that used to take hours.  By the end of the book you will be comfortable with the language of Wildcards. What if you have the chance to add another invaluable piece of knowledge to your skill level and significantly cut down on much of the grunt work that you now...
Read more

MS Word Legal: The Strategy Session Volume 2

Image
   MS Word Legal:  The Strategy Session Volume 2 Getting Ready and Structure First:  Clearing up those Issues From The Very Start That Tend To Hold Us Back… Authored by Louis Ellman  Clearing up the very thing that confuses most new MS Word users that is of course  Page Numbering and Section Breaks!   I wrote this book only a few years ago but it holds up fine and our students use these methods every day! We teach for the public, top-tier legal firms, outsource legal staff, large corporations and we consistently see one thing that they all have in common: They do not have a routine that they use before they ever start editing a document.  Also, they do not have a routine that they use to properly segment, page number and title all items relating to structure.  This is across the board.  This book goes over these routines piece by piece and this is the same vital and unique info that we personally share with our students including ma...
Read more