Getting Rid of Extra Space Between Between Words Within Your Document.

Getting Rid of Extra Space Between Between Words Within Your Document.


Scenario:.  An attorney comes down to the center with a document that has extra spacing between the words of the paragraphs all throughout the document. The document is about 90 pages and this problem seems to be all throughout the document. Apparently, pieces of the document were copied from PDF files and parts of files that were on the internet. The extra spaces only became apparent after the secretary copied the text over to the MS Word document. Either way, they want the extra spaces to be removed throughout the document. 

Highlight the entire document using Control + A.

Go to Find and Replace (Control H).

Click on the "More" button and then on the "Special Button".  Under “Special”, look for the “White Space”. selection.  You will now have a special character and a "w" (for white space) in your Find What area. By the way, you can get that special character (circumflex), by using "shift 6" in order to get the ^ character. You should know that just selecting the "white space" selection under “Special”, will give you the entire ^w code.

4. Now go to the "Replace With" area. Tap your spacebar once 1x and then click on Replace All.

All of the extra space should be gone from the document. A lot of grunt work that your staff will not have to do.

Training From an Inside Perspective...
Works Shops spanning from working in a word processing center to merge, fillable forms and adobe/nuance PDF Editing as well as classes on Outlook.
www.awalkinthecenter.com for details!

We can train at your office, or we do phone class and  Zoom on-line.  All live classes are hands on.

For Individuals:
Phone and Zoom are $175.00 per class.  Discounts are available for two or more  classes and all groups receive discounts,

LinkedIn Group:  AdvanceTo Legal and Corporate Word Processing Training Forum.

Blogger Group:  


Give Yourself The Edge Over Others In The Industry.  The more you know, the more opportunities will come your way.
888-422-0692 Ext. 1 and 2

Email:
louis@advanceto.com
Students@advanceto.com

Hey Students:
AdvanceTo offers a unique 3 class set that covers the Formatting and Styling of both Litigation Style Documents as well as the Formatting and Styling of Corporate Style Documents.  We cover thoroughly List Numbering, Multilevel Outlines and a load of procedure as well as tips and tricks.  Great Narrative Material and homework is also provided as well as homework!!  Each class is 4.5 hours (each class can be done in two sessions), and will change the way you approach MS Word.  The cost for this information packed set of 3 classes is $450.  Secretaries, Word Processing Operators, Paralegals as well as law students will greatly benefit.  Firms and Individuals Welcome!


    


Comments

Post a Comment

Popular posts from this blog

Sizing Up Your Documents When Setting Them Up From Scratch!

Image
Sizing Up Your Documents When Setting Them Up From Scratch! Scenario : An attorney brings to you a document that is composed of hand written pages, typed up pages that will be inserts, some of the typed up pages have document numbers where you can grab the material without having to type the insert related material.   The attorney has asked you to please create a TOC, TOA and Index of Terms page.  You are also informed that there will be an Exhibit A and B in the back of the documen t.  So knowing this info upfront, how do we go about segmenting the document into its proper sections? Of course we need a cover page.  Most probably it will need a border and will be centered vertically on the screen.  Therefore we need a Section Break “Next Page ” after our cover page. For our TOC, TOA and Index Pages, we need a page break after the TOC, a page break after the TOA and a Section Break “Next Page” after the Index of Terms page.  This second section will ...
Read more

Removing My Continuous Section Breaks Results Is now Destroying My Next Page Section Breaks

Image
Removing My Continuous Section Breaks Is now Destroying My Next Page Section Breaks A lot of you will appreciate this particular write-up.  At one time or another, you have had this happen. I don't believe this is a basic or advanced thing.  This is just one of the many things that can drive you crazy. Scenario :   You run an Index of Terms and realize that you have placed your cursor in the wrong location and now you have an Index of Terms in an unintended location.  You already had saved the document, so you can't undo it.  As you know, a completed Index of Terms is surrounded by two "Continuous Section Breaks".   Note :  Normally, if the Index of Terms is generated in the proper place, the Continuous Breaks cause No Harm.   Now the fun begins.   1.  As you attempt to remove the Continuous Section Breaks, they then eat up the previous " Next Page " type Section Break and befor...
Read more

MS Office Legal and Corporate - Dealing With Building Blocks - Another Way To Avoid Having To Do Things Again and Again…

Image
MS Office Legal and Corporate - Dealing With Building Blocks - Another Way To Avoid Having To Do Things Again and Again… Scenario :  A number of years ago, when working as Coordinator in a word processing center, I had a document that I called “ Pieces ”.  That was my junk yard for pieces of documents such as all types of Caption Boxes, Signature blocks, Financial Tables, Red Herring Boxes, Line Numbering Boxes and other items that I used on a regular basis.  By having them in the pieces document, I gave myself a huge head start.  Well, at that time, I had known about Building Blocks but never used them.  Well, you can use my “Pieces” concept or better yet, an organized way to capture and keep vital items that pop up again and again so you are always in a position to never have to do them from scratch . How to create a building block; Highlight the content you want to save, which can include text, images, tables, or other elements. Go to the Insert tab , find th...
Read more