A Number Of People With The Same Initials All Commenting on the same Document...

 A Number Of People With The Same Initials All Commenting on the same Document...



A “Comments” Related Dilemma:


Scenario:  There are three people in my company who are working on a document.  All have the initials MC .  We are all adding comments to the document as a way of tracking the interaction. The problem is that the document displays all comments as [MC#]   Now, reviewing on screen is OK because the comments are differentiated by color by person - but reviewing the printed document is very difficult as the comments are renumbered every time someone adds a new comment (so [MC2] has been four different comments in three iterations of the document.

Is there anyway to force Word to display the User Name instead of initials in the comments?  Our company policy is such that the Office Personalization fields are populated with the correct User Names and initials so that fix didn't work.


Answer:


You can tell each contributor that they should go to File, Options, General, User Initials.  Within “User Initials”, you can insert up to NINE characters in the Initials control Box.  This will help distinguish between those people sharing the same initials,  So, in the above case, there were a number of people making comments to the same document sharing the initials “MC”. They could change the “User Initials” area to read Mike C, Mary C, etc.  Each contributor has nine characters to help distinguish themselves from other colleagues.


 Finally, if the attorney hands you let us say five hard copy versions (not electronic), of the same letter, all with comments from each particular individual, then before you type in each set of comments, change the User Initials area on YOUR workstation, then key in the comments for THAT particular person.  NOTE:  If you are doing this same scenario for a “Document Combine” then you would change the User Initials before inserting the “Track Changes” related comments (Insertions and Deletions) for each individual that had input on that same letter or document.

888-422-0692 Ext. 1 and 2

Email:
Louis@advanceto.com

Hey Students:  AdvanceTo teaches a great Document Compare, Document Combine and Track Changes Course.  This is a very thorough high value course and the length is 4.5 hours.  Narrative material is included as well.  The class can be split into two separate sessions for those students with time constraints.  The cost is $175.00.  The purchase of two or more classes as well as all groups receive discounts!  As a Bonus, we do a Merge (letters and labels), class as well during this same session.




Comments

Post a Comment

Popular posts from this blog

MS Word Legal - Search Replace and Wildcards

Image
MS Word Legal - Search Replace and Wildcards  This latest book is for those want to take another comfortable leap forward...It was so much easier than I had anticipated.  I don’t care if you are an IT Professional, a Word Processing Center Operator, a Secretary or Business Professional, you are going to benefit from this book. When you hear the word Wildcards, many people turn off, run away and just feel that it is something a programmer type deals with.  I know I did for sure! What if Wildcards were explained to you where you can make use of them right away? I mean everything dissected and shown to you in plain language what each piece does for you.   Wait until you get rid of certain things in minutes that used to take hours.  By the end of the book you will be comfortable with the language of Wildcards. What if you have the chance to add another invaluable piece of knowledge to your skill level and significantly cut down on much of the grunt work that you now...
Read more

Microsoft Word Legal and Corporate -Working With All Types of Tables

Image
Microsoft Word Legal and Corporate -Working With All Types of Tables Description  Thank you for contemplating the purchase of  Microsoft Word Legal and Corporate – Working With All Types Of Tables.  We have authored a number of books for operators, secretaries and paralegals alike who work in law firms across the country. After doing corporate training, as well as one on one training for many years, there are always a number of students needing to experience working in a Legal Center or working as an Executive Secretary as well as the atmosphere of a top-tier legal firm. The preceding line of books that we just recently released called " A Walk in the Center " (Volumes 1-3) and " Formatting Scenarios " emulate the variation of document types encountered within a top-tier type legal firm. This current book is going to go over a multitude of " Scenarios " having to do with working with financial tables and many other scenarios where we have to work within ta...
Read more

MS Office Legal and Corporate - You have to start somewhere…

Image
MS Office Legal and Corporate - You have to start somewhere… AdvanceTo is one of a few training companies that offer top-tier style training for legal and corporate firms.  We have worked within the industry as IT Help Desk, Lead Operators, Coordinators as well as Corporate Trainers. We train individuals as well as training within legal and corporate firms, full training of Outsource Legal Staff, offering full courses as well as workshops for everyone. We get calls from younger people who have graduated from high school as well as those who have graduated from a two year college and are looking to be trained for Secretarial, Administrative Assistant as well as those who are interested in becoming a Word Processing Operator .   We love to train people from scratch and when finished, they are operating on a high level with a thorough understanding of MS Office along with the understanding of the legal and/or corporate environment.  When one is trained from the beginning in ...
Read more