Email Recipients Last - Write Your Email First.

Email Recipients Last - Write Your Email First...



Every week I see people write about the fact that they accidentally sent the email they were entrusted to send to the wrong recipient.  More often than not, the very people who were NOT supposed to receive that information.  The other scenario is they sent an email when they were angry and said things they wish they could take back.

As you can imagine, there is a lot of hand wringing and  stress.  People make mistakes but if you use my method, you will be very unlikely to ever make the error..   

1.  Compile the emails of the recipients.  
2.  Compose the email.  Load any documents involved.
3.   Read your email carefully and double check that the documents are the right documents.
4.   Finally, load the recipients last and check that they are correct.  By loading the recipients last, you can't prematurely send the email.
5.   If the email was written when stressed or angry, you have a chance to look at it again and tone it down!
Use this method and you will likely never have email trouble again.

Training From An Inside Perspective 

888-422-0692 Ext. 1 and 2

Email:
Louis@advanceto.com

Hey Students!  AdvanceTo offers a great Litigation Formatting and Styling class.  This hands on 4.5 hour Zoom or phone class (which can be split into two sessions), thoroughly goes over items such as Captions, Footnotes, TOC, TOA, Index of Terms and a lot more.  This type of class will give you the confidence to place your new found knowledge on your resume.  We thoroughly go through litigation documents piece by piece. A lot of strategy and technique is discussed.  Great narrative material as well as homework is part of the deal.  The cost is $175.00 and those who purchase 2 or more classes receive a discount and all groups receive a discount. Give us a call yourself or bring a friend and take care of all of those items regarding litigation documents that may be needed to be clarified for you.

Comments

Post a Comment

Popular posts from this blog

Sizing Up Your Documents When Setting Them Up From Scratch!

Image
Sizing Up Your Documents When Setting Them Up From Scratch! Scenario : An attorney brings to you a document that is composed of hand written pages, typed up pages that will be inserts, some of the typed up pages have document numbers where you can grab the material without having to type the insert related material.   The attorney has asked you to please create a TOC, TOA and Index of Terms page.  You are also informed that there will be an Exhibit A and B in the back of the documen t.  So knowing this info upfront, how do we go about segmenting the document into its proper sections? Of course we need a cover page.  Most probably it will need a border and will be centered vertically on the screen.  Therefore we need a Section Break “Next Page ” after our cover page. For our TOC, TOA and Index Pages, we need a page break after the TOC, a page break after the TOA and a Section Break “Next Page” after the Index of Terms page.  This second section will ...
Read more

Removing My Continuous Section Breaks Results Is now Destroying My Next Page Section Breaks

Image
Removing My Continuous Section Breaks Is now Destroying My Next Page Section Breaks A lot of you will appreciate this particular write-up.  At one time or another, you have had this happen. I don't believe this is a basic or advanced thing.  This is just one of the many things that can drive you crazy. Scenario :   You run an Index of Terms and realize that you have placed your cursor in the wrong location and now you have an Index of Terms in an unintended location.  You already had saved the document, so you can't undo it.  As you know, a completed Index of Terms is surrounded by two "Continuous Section Breaks".   Note :  Normally, if the Index of Terms is generated in the proper place, the Continuous Breaks cause No Harm.   Now the fun begins.   1.  As you attempt to remove the Continuous Section Breaks, they then eat up the previous " Next Page " type Section Break and befor...
Read more

MS Office Legal and Corporate - Dealing With Building Blocks - Another Way To Avoid Having To Do Things Again and Again…

Image
MS Office Legal and Corporate - Dealing With Building Blocks - Another Way To Avoid Having To Do Things Again and Again… Scenario :  A number of years ago, when working as Coordinator in a word processing center, I had a document that I called “ Pieces ”.  That was my junk yard for pieces of documents such as all types of Caption Boxes, Signature blocks, Financial Tables, Red Herring Boxes, Line Numbering Boxes and other items that I used on a regular basis.  By having them in the pieces document, I gave myself a huge head start.  Well, at that time, I had known about Building Blocks but never used them.  Well, you can use my “Pieces” concept or better yet, an organized way to capture and keep vital items that pop up again and again so you are always in a position to never have to do them from scratch . How to create a building block; Highlight the content you want to save, which can include text, images, tables, or other elements. Go to the Insert tab , find th...
Read more