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Update Fields Before Printing

Update Fields Before Printing



This selection appears under File, Options, Display, Printing. 

What Does It Do?

If you have a Table of Contents, Table of Authorities, Index of Terms, Cross References within your document, then each time you go to print that setting will make sure that those items are totally up to date.  

Note: You can simply uncheck "Update Fields Before Printing" if you do NOT want the TOC, TOA and Index to be updated automatically. The system would simply wait for you to update each individual item as needed.

Sometimes, the attorney does not want you to run the TOC, TOA or Index after each and every editing session. In that case, you need to deselect this “Update Fields Before Printing” selection which then places you in position to update these items individually as needed.

If you have been given instruction to “make sure” that a particular field is NOT updated, then you can lock a particular field and then unlock it when the attorney is ready to update everything.

Locking  A Field

Scenario:
There is a time sensitive document. It is about to be filed with the court. The TOC, TOA are done and are exactly the way the author/attorney wants it to look. There may have been some manual manipulation or style modification to the TOC and TOA.

Either way, the attorney wants the TOC and TOA locked down while he has paralegals and others giving the document a last look. He does not want someone rerunning these headings without hisf okay. Get it? 

When you are in a situation where you want to make sure a field does not get updated, or at the very least prevent someone who was not in the loop from doing so, you can accomplish this by locking the field. Locking prevents a field from being updated; the last result (update) stays in place until you unlock the field and then update it if needed. To lock a field, perform these steps:

Select the field you want to lock.

Update the field, if desired, by using Shift+F9.
To lock use  Ctrl+F11.

You will know it is Locked because if you right click on the TOC, TOA or Index (whichever field you locked), "Update Field"it will be grayed out.. 


If you later want to unlock the field, follow these steps:

Select the field you want to unlock.


Use Ctrl+Shift+F11

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