Section Printing - Focusing On What You Need To Print


Section Printing - Focusing On What You Need To Print

Targeting What You Need To Print:

This feature has come to the rescue many a time when the pressure is on, an attorney is standing in the center with you or at your secretarial station, he/she is pacing back and forth and they need a particular piece of a large document right away.  Your “Status Line” at the bottom of your screen (left hand side) will save the day.


Some of you know exactly what I am referring to. They want a particular piece of the document printed because they need to edit it, they need to go to a meeting with it, they have a conference call due to come in and they just need a particular piece of the whole: What are some of those things that people do and what can you do?

1. An initial thing people do under pressure is to send the entire document to print. Then they look for the piece that is requested while the attorney looks at them like they are crazy. 

2. Misinterpret the page numbering system within the document 1,2,3 (the page numbering assigned to a particular portion of the document) etc. vs. Page 4 of 120 meaning the "system page count" for that document. This usually results in (over or under printing) pieces or parts of the document that were not requested. 

3. If you are familiar with the document you are working with, then a particular exhibit will have its own section, the main part of the document, will have its own section, the cover page that is vertical aligned center will have its own section, (if you have a cover page) the TOC, TOA, Index of terms depending on the length, will have it’s own section or individual sections, a portion of the document that has a wide financial table that needed to be placed in the document in landscape will have its own section. Get it?

4. Knowing this when you go to print, you can select for example print “S5” which means print the 5th section of the document which may be a particular exhibit or print “S3” which may be the main part of the document or “S4” which may be that wide financial table so you use this as a way to target a piece within a large file. “S1-S4” will print from the first page of Section 1 to the last page of Section 4.

Play with this the next time you have a large file. Keep this in the forefront and it will help you to be more efficient in certain situations.

5. To print a range of pages across sections, use the following:
For example, you would type “p1s1-p1s4” to print from page 1 of section 1 through page 1 of section 4. Further, to print sections 3 and 5 (but not section 4), type s3,s5.

Remember: The page number and section number are shown in the status bar at the bottom of your screen. If you do not see page number and section number right click on the status bar and turn those features on namely Page Number, Formatted Page Number and Section.

In Word 2007-365 type the range of pages that you want to print in the Pages box in the Settings area. 


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