Know When To Use Section Breaks

Know When To Use Section Breaks


Being that I do training, I get to see a lot of documents regarding the overuse and/or unnecessary use of section breaks.

The reason we need to introduce a new section break is because something significant is about to change.

1.  Many cover pages use "alignment center" while the remainder of the document uses alignment top.  Therefore going from cover to the first top align page that follows needs a section break to ensure separation between cover format and the rest of the document format.  Areas where Page borders are being used need their own Section as well.

2.  Page numbering type changes.  Going from I,Ii,iii, type numbering as used in your TOC, TOA and Index of Terms to 1,2,3 style of numbering as used in the main part of the document  needs a section break.  It must be used to make sure that the two separate numbering systems can exist independently within the document.

3.  Exhibit numbering after the main part of your document needs a separate section break for each individual Exhibit.  Each individual Exhibit Numbering A-1, B-1, C-1..

4.  Areas on a page that need a particular set-up affecting a particular area on the page.  This would make use of a "Continuous Section Break".

5.  Finally, in terms of this conversation going from Portrait to Landscape will require a section break between the pages and after the Landscape page you need a section break to switch back to portrait.

This should give you a better idea as to when you need to use a section break   

Remember:  When you first start your document, you should make sure that all of your "Next Page" section breaks are set for "Different First Page".  

This can be found under “Page Layout” (Layout under 2016 and above) then go to Page Set-up under Layout, Layout Tab under Page Setup, choose Section Break “Next Page” and “Different First Page” applied to “whole document”.

Different First Page covers the following scenarios:  For those sections that have something on 1 page of a section (e.g., Execution Copy), but does not need to be carried over on the remaining pages of that section.

 The reverse also occurs.  You need to have a page number on all remaining pages of a section but not to appear on the first page of that section.

Different First Page is vital and Section Breaks go hand in hand.

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