Paste Special Unformatted Text vs. Strip To Normal - There Is A Difference.


Paste Special Unformatted Text vs. Strip To Normal - There Is A Difference.


When teaching, I am often asked to distinguish between Paste Special Unformatted vs. Strip To Normal.  

Although at first glance, one would think you are essentially dealing with the same scenario, it is actually not that at all.

Strip To Normal:  (Control Shift N).  When we strip a piece of text to "Normal Style", we are removing from that piece of text all Direct Formatting (On the surface) as well as any attributes (Fonts, Bold, Und), Paragraph Formatting (line spacing, alignment, before/after,) contained within a Style that was attached to that piece of text.  

1.   We do so to ensure that when we reapply a particular style or apply a different style to a particular piece of text that the text is clean and only the attributes and paragraph formatting instructions of the style we are about to use will be the only items that are attached to that piece of text.  

2.   Stripping to "Normal" is basically stripping the selected piece down to plain text so we can manipulate it by a package of instructions (attributes) known as a "style".

Let us examine Paste Special, Unformatted Text.

In this scenario, we are cutting or copying text from another source such as a MS Word document, webpage, text within another software etc. such as a PDF file, and bringing that text over to a targeted area within a target document.

1.  Without the use of “Paste Special, Unformatted”, whatever attributes such as outline numbering, fonts etc. are presently contained within the cut or copied text will enter the target area and may disrupt the structure or look of the targeted document.

2.   When Paste Special “Unformatted” is used, the text that is meant for the targeted area of the target document will be simultaneously stripped to plain text while the style waiting in the targeted area will cause the newly stripped text to pour into the awaiting style in the target document thus becoming part of the document without causing ANY disruption to the targeted file.

3.  Next time you copy text from an outside source, drop it into the target document by use of “Paste Special, Unformatted Text”.  You will never disrupt the formatting of a document again if you just follow this simple routine,

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